IN ACCORDANCE WITH NECESSARY COVID-19 PRECAUTIONS AND THE CITY’S REOPENING PLAN, THE OFFICE OF THE CITY SECRETARY IS OPEN DURING THE FOLLOWING HOURS FOR WALK-INS FOR BIRTH AND DEATH RECORD APPLICATIONS. WALK-IN APPLICANTS ARE SEEN BY THE FISCAL CLERKS, WHEN/IF A TIME SLOT IS AVAILABLE ON A FIRST-COME, FIRST-SERVE BASIS.
The Office of the City Secretary Vital Records Department is open for Walk-Ins at the following times:
Monday, Wednesday, and Friday—Building opens at 8:00 am and 1:00 pm-A SIGN-IN SHEET is distributed, in which the first thirty (30) people signing up at 8 am and the first thirty people (30) people signing up at 1 pm are seen and processed.
Tuesday and Thursday— Building opens at 8:00 am -A SIGN-IN SHEET is distributed, in which the first thirty (30) people signing up at 8 am are seen and processed.
SIGN-IN AND WAIT FOR YOUR NAME TO BE CALLED.
The Vital Statistics section is closed on Tuesday and Thursday afternoons for the processing of On-Line, Mail, and Drop-Off applications as well as Alcohol Permits and Burial Transit Permits.
The SIGN-IN SHEET IS AVAILABLE ON THE TABLE TO THE RIGHT OF THE CLERK WINDOWS. Chairs are available for waiting until your name is called. PLEASE KEEP IN MIND THAT SOME PEOPLE SIGNING IN REQUEST MORE THAN ONE BIRTH OR DEATH RECORD.
TO OBTAIN A BIRTH OR DEATH RECORD, you may also SUBMIT AN APPLICATION BY MAIL OR BY DROPPING OFF YOUR APPLICATION IN THE NIGHT DROP AT CITY PLAZA LOCATED AT 1034 E. LEVEE ST. The application can be downloaded at https://brownsvilletx.gov/DocumentCenter/View/10487/Birth-or-Death-Record-Application-
Upon arrival, please have your application completed and have the proper form of Identification(s) and payment with you. CASH is NOT ACCEPTED. You are asked not to bring any more people with you than necessary.
Effective 06/22/2021, the Office of the City Secretary offers an online application option and toll-free phone application option through VitalChek that will allow the applicant to complete the application for a birth or death record, upload the required form(s) of identification and/or document(s), and pay the required fees online or by phone. Please click on the link to the left entitled “Apply for a Birth or Death Record Online” or click on the link to the left for our Vital Statistics page for further instructions.
The Office of the City Secretary maintains records of birth, death, and fetal deaths that occur in the City limits of Brownsville, Texas.
To support and facilitate governmental processes by: *Assisting the Mayor and City Commission in fulfilling its duties and responsibilities; *Providing efficient public access to municipal records and public information; *Enhancing public participation in municipal governmental processes; *Ensuring the integrity the municipal election and records management processes; *Providing continuity for city government by recording its legislative actions and serving as historian for the City; and *Providing administrative support to all city departments, boards and commissions of the City of Brownsville.
The Office of the City Secretary is at the forefront in the provisions of legislative and administrative processes in municipal government and is to ensure the accuracy and legality of all city documents. As The Office of the City Secretary, teamwork, participation, initiative and service-in-value are what drives our Department to best serve the citizens of Brownsville in accordance with State & Municipal Laws. We believe in value, we believe in our citizens and are here to safeguard all records trusted and vested to the City of Brownsville.
The City Secretary is an officer of the City, appointed by the City Manager and holds office until removed by the City Manager. The City Secretary is a Director of the City Secretary Department, that provides excellence, professionalism and best service-in-value to the citizens of Brownsville, by promoting transparency and accountability.
- Issuance & registration of birth and death certificates,
- Acceptance and compliance with public information requests,
- Issuance of Liquor/beer/wine permits;
- Recording of City Commission/Boards and Commissions minutes, ordinances, and resolutions
- Posting of Public notices for all City Commission/Boards and Commissions in compliance with Open Meetings Act
- Administering Regular, Charter, and Special Elections
- Issuance of Proclamations/special recognitions/awards
Office Location and Hours
City Plaza, 1st Floor
1034 E Levee Street (physical)
PO Box 911 (mailing)
Monday through Friday (excluding City Holidays)
Hours: 8:00 am to 11:00 am / 1:00 pm to 4:00 pm
Tuesday and Thursday Afternoons: CLOSED
Yolanda Galarza-Gomez, Interim City Secretary
Griselda Rosas, Deputy City Secretary
Juan Carlos Gutierrez, Records and Information Management Coordinator
Blanca Gonzalez, Administrative Specialist
Maria Saldana, Fiscal Clerk
Marcy Battles, Fiscal Clerk
Rivera, Erika, Fiscal Clerk
The Office of the City Secretary (OCS) is the 2021-2022 recipient of the Texas Municipal Clerks Associations, Inc.’s Municipal Clerks Achievement of Excellence Award. The Achievement of Excellence Award program recognizes outstanding clerk offices throughout the State that exceed the requirements and demands for the effective and efficient management of resources for proper governance.
This award is provided to offices throughout the state for compliance with federal, state and local standards. To receive the award, a municipal clerk’s office must meet nine out of 12 standards to be eligible for the award.
The OCS of the City of Brownsville met all 12 standards.
The Standards include:
• Records Management
• Professional Development / Certifications
• Government Transparency
• Public Information Act
• Open Meetings Act
• Municipal Clerk Office Policies/Procedures
• Other Areas of Responsibility
• Innovation/Stream Line Projects
• Departmental Training