City Secretary

IN ACCORDANCE WITH NECESSARY COVI9-19 PRECAUTIONS AND THE CITY’S REOPENING PLAN, THE OFFICE OF THE CITY SECRETARY IS OPEN DURING THE FOLLOWING HOURS FOR APPOINTMENTS AND WALK-INS FOR BIRTH AND DEATH RECORD APPLICATIONS.  WALK-IN APPLICANTS ARE SEEN BY THE FISCAL CLERKS, WHEN/IF A TIME SLOT IS OPEN ON A FIRST-COME, FIRST-SERVE BASIS.  

 

The Office of the City Secretary Vital Records Department is open for Walk-Ins at the following times:

 

Monday, Wednesday, and Friday—8:30 am to 11:30 am AND 1:15 pm to 4:00 pm

Tuesday and Thursday—8:30 am to 11:30 am

 

APPLICANT’S ARE ENCOURAGED TO SCHEDULE AN APPOINTMENT TO AVOID STANDING IN A LONG LINE, AND AN APPOINTMENT MAY BE SCHEDULED THROUGH OUR ONLINE APPOINTMENT CALENDAR.  TO SCHEDULE AN APPOINTMENT, PLEASE CLICK ON THE “APPOINTMENTS” LINK TO THE LEFT.  If you do not have the ability to schedule an appointment online, please call our office at (956) 548-6042 for assistance.  

 

TO OBTAIN A BIRTH OR DEATH RECORD, you may also SUBMIT AN APPLICATION BY MAIL OR BY DROPPING OFF YOUR APPLICATION IN THE NIGHT DROP AT CITY PLAZA LOCATED AT 1034 E. LEVEE ST.  The application can be downloaded at https://brownsvilletx.gov/DocumentCenter/View/10487/Birth-or-Death-Record-Application- 

 

Upon arrival, please have your application completed and have the proper form of Identification(s) and payment with you.   You will be asked to stand on the social distance markers until you can be seen.  You are asked not to bring any more people with you than necessary.  

 

Please note that beginning approximately, June 28, 2021, our office will be offering an online application option and 1-800# phone application option that will allow you to apply, upload your forms of identification(s) and documents, and pay online or by phone through VitalChek.  We will post that link as soon as it is available.  

 

The Office of the City Secretary maintains records of birth, death, and fetal deaths that occur in the City limits of Brownsville, Texas.

Mission

To support and facilitate governmental processes by: *Assisting the Mayor and City Commission in fulfilling its duties and responsibilities; *Providing efficient public access to municipal records and public information; *Enhancing public participation in municipal governmental processes; *Ensuring the integrity the municipal election and records management processes; *Providing continuity for city government by recording its legislative actions and serving as historian for the City; and *Providing administrative support to all city departments, boards and commissions of the City of Brownsville.  

Vision

The Office of the City Secretary is at the forefront in the provisions of legislative and administrative processes in municipal government and is to ensure the accuracy and legality of all city documents. As The Office of the City Secretary, teamwork, participation, initiative and service-in-value are what drives our Department to best serve the citizens of Brownsville in accordance with State & Municipal Laws. We believe in value, we believe in our citizens and are here to safeguard all records trusted and vested to the City of Brownsville.

The City Secretary is an officer of the City, appointed by the City Manager and holds office until removed by the City Manager. The City Secretary is a Director of the City Secretary Department, that provides excellence, professionalism and best service-in-value to the citizens of Brownsville, by promoting transparency and accountability.

Services offered

  • Issuance & registration of birth and death certificates, 
  • Acceptance and compliance with public information requests, 
  • Issuance of Liquor/beer/wine permits; 
  • Recording of City Commission/Boards and Commissions minutes, ordinances, and resolutions 
  • Posting of Public notices for all City Commission/Boards and Commissions in compliance with Open Meetings Act 
  • Administering Regular, Charter, and Special Elections 
  • Issuance of Proclamations/special recognitions/awards

Office Location and Hours

City Plaza, 1st Floor
1034 E Levee Street (physical)
PO Box 911 (mailing)
Brownsville, TX

Phone: 956-548-6042 
Fax: 956-546-2130

Hours: 8:00 am to 4:00 pm,
Monday through Friday, excluding City Holidays

Staff

Laure Morgan, TRMC, CMC, CPM, City Secretary
Griselda Rosas, Assistant City Secretary
Yolanda Galarza-Gomez, Administrative Supervisor
Juan Carlos Gutierrez, Records Management Specialist
Maria Saldana, Fiscal Clerk
Marcy Battles, Fiscal Clerk

TMCA Award of Excellence LogoThe Office of the City Secretary (OCS) is the 2021-2022 recipient of the Texas Municipal Clerks Associations, Inc.’s Municipal Clerks Achievement of Excellence Award.  The Achievement of Excellence Award program recognizes outstanding clerk offices throughout the State that exceed the requirements and demands for the effective and efficient management of resources for proper governance. 

This award is provided to offices throughout the state for compliance with federal, state and local standards.  To receive the award, a municipal clerk’s office must meet nine out of 12 standards to be eligible for the award. 

The OCS of the City of Brownsville met all 12 standards.  

The Standards include: 

• Records Management

• Professional Development / Certifications

• Government Transparency

• Elections

• Awards/Recognitions

• Public Information Act

• Open Meetings Act

• Boards/Commissions

• Municipal Clerk Office Policies/Procedures

• Other Areas of Responsibility

• Innovation/Stream Line Projects

• Departmental Training